Zahr Freighters is seeking a dedicated and organized Office Admin to join our team in Dubai. In this role, you will provide essential administrative support to ensure the smooth functioning of our office operations, playing a key part in maintaining an efficient and productive workplace.
Key Responsibilities:
- Administrative Support: Perform general office tasks including answering phones, responding to emails, and handling correspondence.
- Scheduling: Manage and coordinate meetings, appointments, and travel arrangements for staff and executives.
- Document Management: Maintain and organize office files, records, and important documents, ensuring easy retrieval and proper documentation.
- Office Supplies Management: Monitor and replenish office supplies as needed to keep the office fully stocked and operational.
- Data Entry: Enter and update data in internal systems accurately and in a timely manner.
- Team Coordination: Assist in coordinating office activities and internal communications to ensure alignment and smooth workflow.
- Filing and Documentation: Maintain filing systems, both physical and digital, ensuring that all documents are properly organized and up-to-date.
- Budget and Expense Tracking: Assist in managing office budgets, tracking expenses, and preparing financial reports.
- Confidential Information Handling: Handle sensitive and confidential information with the utmost discretion.
Qualifications:
- High school diploma or equivalent; a college degree is a plus.
- Proven administrative experience in a professional setting.
- Excellent written and verbal communication skills.
- Strong time-management and organizational skills with the ability to multitask.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to quickly learn new software and systems.
- Prior experience managing office budgets and expenses is an advantage.
- Ability to handle confidential information professionally.
Join Zahr Freighters in Dubai and contribute to the smooth and efficient operations of our growing business. We offer a supportive work environment where your administrative skills will be valued and developed!