Zahr Freighters is seeking a reliable, organized, and hardworking Office Assistant to support its daily administrative and office activities in Dubai. The successful candidate will assist with documentation, filing, data entry, office supplies, correspondence, and routine coordination. A positive attitude, attention to detail, good communication, and the ability to handle multiple tasks are important for this role.
Key Responsibilities
- Assist with daily office administration and general clerical activities.
- Maintain and organize physical and digital files, records, and documents.
- Handle printing, photocopying, scanning, filing, and document distribution.
- Receive, sort, and distribute incoming mail, courier packages, and correspondence.
- Assist different departments with routine administrative and clerical requirements.
- Perform basic data entry and update office records accurately.
- Prepare simple letters, reports, forms, spreadsheets, and other office documents.
- Maintain office supplies and coordinate replenishment when required.
- Assist with meeting arrangements and prepare meeting rooms and materials.
- Answer basic enquiries and direct visitors or calls to the appropriate department.
- Coordinate with courier companies, suppliers, and service providers when required.
- Assist with logistics-related documentation and routine paperwork.
- Maintain a clean, organized, and professional office environment.
- Help collect, deliver, or distribute documents between departments when required.
- Support the administration team with scheduling and routine coordination.
- Maintain confidentiality of company, customer, and business information.
- Perform other administrative duties assigned by management.
Requirements
- High school diploma, diploma, or bachelor’s degree in Business Administration, Office Administration, or a related field.
- Previous experience as an Office Assistant, Administrative Assistant, Office Clerk, or similar role is preferred.
- Basic knowledge of Microsoft Word, Excel, email, and office equipment.
- Good verbal and written communication skills.
- Strong organizational and time-management abilities.
- Good attention to detail and accuracy.
- Ability to manage multiple routine tasks efficiently.
- Professional and helpful attitude.
- Ability to work independently and as part of a team.
- Basic knowledge of logistics or freight documentation is an advantage.
- Candidates available for immediate joining may be preferred.
Skills & Competencies
- Office administration and clerical support
- Document filing and record management
- Data entry and document preparation
- Microsoft Office skills
- Office supplies coordination
- Courier and correspondence handling
- Logistics documentation support
- Communication and interpersonal skills
- Time management and organization
- Teamwork and cooperation
- Attention to detail
Why Join Zahr Freighters?
The Office Assistant position at Zahr Freighters in Dubai offers an opportunity to gain practical experience in office administration while working in a professional freight and logistics environment. The role provides exposure to documentation, coordination, customer and vendor communication, and daily business operations, helping motivated candidates develop valuable administrative skills and build a strong foundation for future career growth.